REQUEST FOR EXPRESSIONS OF INTEREST (REoI) Consulting services for Third Party Monitoring and evaluation of the health services for annual national health facility survey in the form of balanced scorecard (BSC), semiannual HMIS & Health Facility Function

ISLAMIC REPUBLIC OF AFGHANISTAN

MINISTRY OF PUBLIC HEALTH

Directorate of procurement

Grant and services contract management UNIT (GCMU)

 

(Project ID: P160615/ Grant No: GFF-TF0A7314, IDA 2850-AF, ARTF-TF0A 7113-AF)

Re-announcement  

REQUEST FOR EXPRESSIONS OF INTEREST (REoI)

Consulting services for Third Party Monitoring and evaluation of the health services for annual national health facility survey in the form of balanced scorecard (BSC), semiannual HMIS & Health Facility Functionality Assessments and Drug Quality Assessment (DQA) under Sehatmandi project

Reference No: Sehatmandi/REoI/03                                                Date: Oct 16, 2018

            The Islamic Republic of Afghanistan has consistently valued the importance of strong, independent and transparent measurement of results. Within the health sector substantial investment in monitoring and evaluation by independent third party consultants along with a culture of evidence based decision making has resulted in significant health gains despite a challenging environment.

            In 2003, the Ministry of Public Health (MOPH developed a set of cost-effective and high impact interventions called the Basic Package of Health Services (BPHS) that would be available to all Afghans with special focus on those living in remote and underserved areas. Later on, in 2005, the MoPH developed the Essential Package of Hospital Services (EPHS), which defined the role and services of the hospital sector, specifically for the district, provincial and regional hospitals and aims to reduce high maternal and childhood mortality rates.

            Currently, contracting out with Service Providers (SPs) to deliver BPHS and EPHS has been implemented in 31 provinces with the support of the EU, USAID and World Bank. Three provinces are “contracting in” under MoPH Strengthening Mechanism (SM) supported by World Bank; where MoPH staff deliver the services through technical support hired by the project. The Ministry of Public Health (MoPH) has adopted a stewardship role in the health sector and remains committed to enhancing evidence-based and participatory strategic planning at all levels within the national health system.

The MoPH has received financing from the joint support of the World Bank-IDA and the Afghanistan Reconstruction Trust Fund (ARTF) toward the cost of Sehatmandi project, and intends to apply part of the proceeds for consulting services with firms (the “Consultant”) to carry out independent Monitoring and Evaluation of the Basic Package of Health Services (BPHS) & Essential Package of Hospital Services (EPHS).

Sehatmandi will support sector-wide monitoring and learning through a third party firm/consultant to carry out independent monitoring and assessment of the health services in coordination with GD EHIS/MoPH. The third party monitoring allows the Ministry of Public Health (MOPH) and other stakeholders to track utilization and quality of the health service delivery as well as; validity and quality of data through verification.

This consultancy aims to:

  1. Provide independent assessments of how SPs, the MoPH-SM and hospital reform projects are performing in the delivery of the Basic Package of Health Services (BPHS) and Essential Package of Hospital Services (EPHS) in all 34 provinces of the country;
  2. Provide independent verification of data for performance indicators reported by SPs and MOPH-SM through routine Health Management Information System(HMIS);
  3. Provide independent verification of percentage of functional heath facilities as defined by MOPH;
  4. Identify and measure the magnitude of the problems associated with substandard medicines both in the public and private health sector; 

Under this assignment, the selected firms will conduct:

  1. Annual National Health Facility Surveys in term of Balanced Scorecard (BSC) for all type of BPHS facilities (including DHs, CHCs, BHCs, SHC and Health Posts) and Annual Health Facility Surveys for all type EPHS facilities including Provincial Hospitals PH, Regional Hospitals (RHs) and National Hospitals;
  2. Semi-annual independent verification of selected performance indicators (BPHS/EPHS) reported through the HMIS by SPs, MOPH-SM and percentage of fully functional health facilities under PPA contracts in all provinces;
  3. Drug quality assessment at public and private providers conducted each year.

The duration of the consultancy services will be for approximately three years (34 months).

The Ministry of Public Health now invites eligible consultants to indicate their interest in providing the above services. Any organization expressing interest will need to demonstrate significant experience of managing similar assignments in similar environments, preferably including work in Afghanistan or within the Asia Region. In submitting their expression of interest, interested consultants must provide the following information and demonstrate that they have the required qualification and relevant experience to perform the services under this assignment.

Note: The EOIs submitted by applicants during first announcement dated July 18, 2018 till August 1, 2018 are valid and shall be included in shortlisting process.

The shortlisting criteria:

I. General Qualification of the Consultant/Firms and their joint venture partner(s) in terms of:

  1. Official registration including date of establishment
  2. List of founders & list of board of trustee 
  3. List of similar implemented projects
  4. List of Technical Manager/experts (epidemiologist, demographer, bio-statisticians, pharmacy expert, health service delivery assessment experts, data quality expert)

II. Experience of the consultants:

At least 3 years’ experience (cumulative) in conducting similar (health survey, research) and/or closely related service including the size of the operations (consultant should provide information on completed or ongoing projects with brief information on date completed, duration of contract, location, contract value and financing entity/donor of the assignment) in Afghanistan or other developing countries. However, extensive experience in multiple developing countries with similar contexts and implementation of one contract (completed or ongoing) of similar services with amount of at least USD 3 million is MUST. For ongoing projects, the duration will be counted till deadline for submission of expression of interest.

 III.  Strength of the consultant in terms of availability of management system such as human resource, financing and procurement. Each of the mentioned area should be described in one paragraph and attach organizational structure and a signed and stamped copy of the organization's policy/guideline/procedures manual for human resource, financing and procurement systems. 

IV. Financial Annual Turnover: To be clearly stipulated in the EoI and referenced to the annual audit report.

  • Consultants should have at least USD 2 million annual turnover in one of the last five years (including major source of fund)
  1. Annual financial audit report of the projects in one of the last five years (in case of JV for both partners and in case of Sub-Consultancy only for lead organization).

Note: The applicants MUST meet criteria # II (Experience & Contract amount) and criteria # IV (Financial Annual Turnover) mentioned above in order to be shortlisted.

Furthermore, the consultant should be independent and has no direct relation with BPHS and EPHS implementation.

The consultant will be selected in accordance to Quality & Cost Based Selection (QCBS) and with the procedures set out in the World Bank Procurement Regulations for IPF Borrowers, (July 2016-revised November 2017).

EOIs will be evaluated on the quality of responses to the items listed above. After evaluation of the EOIs, ONLY shortlisted applicants will be qualified to receive the Request for Proposals (RFP).

The attention of interested Consultants is drawn to paragraph 3.16 and 3.17 of the World Bank Procurement Regulations for IPF Borrowers, July 2016-revised November 2017, setting forth the World Bank’s policy on conflict of interest. 

The Expression of Interest must be presented in English and delivered with a cover letter (signed and stamped) by the following means:

  • Those applicants who can submit the EOI in person (Hand –Delivery by their staff) are required to submit a total of six (6) copies (One original and five copies) in a sealed envelope, along with soft copy in a labeled CD-ROM. Each page of the original version should be signed and stamped.
  • Those applicants who cannot submit the EOI in person (Hand –Delivery by their staff) are required to submit the soft copy of their EOI, along with scanned copy of the receipt of the courier by email within submission deadline, and send the six hard copies (One original and five copies) in a sealed envelope by international courier.
  • The submitted EOI must be clearly indicated the following information on the outside of the envelope:

From:

Name of the applicant……………………………………………………….

Applicant detailed address…………………………………………………………….

 

TO:

Ministry of Public Health

Grant & Services Contract Management Unit

Great Massoud Square, Kabul, Afghanistan.

 

Marked: To the attention of GCMU Administration

Phone: (+93) 202301365

info@gcmu-moph.gov.af

Subject:

Expression of Interest for the Third Party Monitoring and Evaluation of health services for BSC, semiannual assessments and DQA under the Sehatmandi Project

 

Deadline for submission of the EOI is October 30, 2018 at 1400 hours Kabul time. Documents must be hand-delivered or sent through an international courier.

Note: Interested consultants could find the Term of Reference (TOR) of mentioned assignment in the MoPH website (www.moph.gov.af)

Interested Consultants may obtain further information from the contact provided below from 09:00 to 15:00 hours Kabul time before Oct 23, 2018

 

Grant and Services Contract Management Unit (GCMU)

Ministry of Public Health, Great Massoud square, Kabul Afghanistan,

Phone: (+93) 202301365

Email address:  info@gcmu-moph.gov.af